Capacitating your warehouse and distribution center through technology

When small to mid-sized merchants think of ways in which they can improve their use of technology within the warehouse, thoughts of Amazontheir 30,000 robot pickers and how it can seem tough to keep up with big brands like this can sometimes spring to mind. At Talinda East Africa, we believe retail and wholesale can (and should) be automated for SMEs as well. Here are some of our thoughts on how you can use technology in the warehouse to improve your operational efficiency and other associated order workflows.

Distribution center management technologies have advanced light years beyond the standard, pencil-and-paper tracking. Modern technologies can automatically identify products, reorder product and much more. However, it is up to warehouse managers to implement and use these technologies to work smarter, not harder. Additionally, robotics can help reduce the workload on employees.

Visibility in your warehouse requires dedicated asset tracking, data collection, analysis and application, and continuous improvement across all employees and operations. A focus on warehouse visibility also begets lean practices and better inventory control. Of course, lean practices also have implications for budgets as well.

Reduce errors with Electronic Data Interchange (EDI)

Electronic Data Interchange (EDI) is “the computer-to-computer exchange of documents in a standard electronic format between business partners.” EDI can be used in a variety of ways within retail and wholesale businesses - especially within the warehouse - and its benefits are wide-ranging. Here are a few ways EDI can help you with your own warehouse processes:

  • It prevents mispicks or incorrect items from being sent out
  • It reduces the number of missed deliveries
  • It can track, monitor and chase delays with suppliers
  • It prevents the double selling of your inventory
  • It automatically sends tracking information to your customers

Automate your shipping with shipping integrations

Within your business management systems, you should be able to automate your shipping through the use of leading integrations to carriers like DPD, UPS, and FedEx. This ensures your end-to-end order process is fully automated (especially when combined with automated order processing, which we will cover shortly).

Integrated shipping carriers allow your warehouse team to instantly print shipping labels and manifests, whilst automatically alerting carriers that a shipment needs to be charged for and picked up. To cover all areas, you should ensure that the shipping integration you use also has the ability to circle back around to your central management system to reflect the current status of the order, and automatically send out tracking references to customers.

With all of this combined together, your order processing times will be slashed, and all packages will be sent out with the correct shipping method based on things like package weight, volume, value or delivery address.

Free up time with automation bots

In aid of automating your end-to-end processes, automation bots can be used in combination with integrated shipping to handle order creation, inventory reservations, fulfillment and even invoicing. In short, automation bots help more than just your warehouse staff!

Imagine this workflow:

  • Orders placed via your online sales channel, in-store or over the phone are all combined in one central system. (If your online and point of sale are integrated, these orders should be created automatically in your systems.)
  • Orders are instantly allocated and fulfilled based on a set of rules you’ve chosen, such as the order is paid and enough on-hand inventory is available.
  • The order statuses are automatically set to “Ready for despatch” or similar, ensuring your warehouse team is alerted when orders are ready to be picked, packed and shipped.

Notice how in this perfect workflow, there are a few stages where a “middle person” is cut out of the process, such as during the order creation, inventory allocation and order fulfillment stages. Automation bots offer you and your team the chance to manage only by exception, thus, freeing up vital hours to be spent on the physical pick and pack stages. Ultimately, we know that the more orders you can get out of the door, the more customers you’ll satisfy and more sales you will drive.

Improve your order fulfillment latency with WMS

On the surface, this one seems pretty simple, but you may be surprised to know that we still hear of SMEs who haven’t yet adopted a paperless warehouse. Integrated warehouse management systems (WMS) allow your staff to easily scan goods in and out of the warehouse, update inventory levels and perform inventory counts quickly using a barcode scanner. Each of these processes then, in turn, update your business management systems that are integrated with your WMS, ensuring your staff no longer have to update multiple systems or do things manually.

As can be expected, the benefits involved with WMS are to help reduce mispicks and save time, whilst improving both your order fulfillment latency and perfect order rate. Similarly to EDI, there are a number of different warehouse management systems you can choose from. Our advice would always be to ensure the WMS is built for your industry, integrates well with the rest of your business and is cloud-based for ease of access (and in case you outsource your warehouse).

Speed up processing times with barcode scanners

Using barcode scanners within the warehouse enables your staff to speed up order processing times as they will no longer be required to manually enter numbers. Seems pretty simple, doesn’t it? Barcode scanners also have the advantage of reducing the risks of injecting errors, which drastically improves your perfect order rate as well. In this modern world, you should expect to source Bluetooth barcode scanners, ensuring your staff doesn’t become tied down (or slowed down) by cords and wires.

Although these distribution center management tips can help your organization succeed, you should also bring your systems together through an integrated system. This will reduce redundancy and increase productivity. For some, working with a third-party integrator (3PI), may be the best way to achieve integration with speed to market in mind. Talinda East Africa is always committed to working with you and your team making the distribution system easy and warehousing a fun.

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